Understanding Cash Up Reports

A cash up report is produced following every cash up on your EPOS. Cash up reports will be displayed on the screen following a cash up, printed to a local printer and emailed to the address you specify in your email notification settings.

All of your cash up reports are also available on your back office under Reporting > Cash up reports.

The following describes each section of a cash up report.

SUMMARY
The summary section provides a breakdown of your sales for the day (since the previous cash up was run) after all discounts have been accounted for. These figures represent your final sales and if you use one of our accounting integrations, the figures in this section will be posted to your accounts.

SALES
The sales section provides a breakdown of your sales prior to any discounts being applied.

DISCOUNTS
The discounts section provides a breakdown of any discounts applied during the day. 
The Percentage value represents the tax rate for the discount/promotion.

PAYMENTS
The payments section provides a breakdown of the payments you have received during the cash up period.

The figures here are based on the counts entered at cash up, not the totals keyed through during the day. This is to ensure that the figures on the Z are the final figures taking into account any differences discovered at cash up.

Note: Any custom payment types you have set up will appear in this section also.

CASH
The total cash payments received is calculated from the cash take you declared during cash up plus any cash purchases that were declared.

CARD
The total card payments figure is the figure you entered against card payments during the cash up.

DEPOSIT ACCOUNT
If you take deposits you will see figures relating to the balance movements on your deposit account.

The deposit account section shows any deposits that have been lodged or redeemed. Deposits lodged are funds you will have received over and above your sales. Deposit redemptions are sales you have made for which you won't have received direct payment on that day.

The main deposit account line will show the net movements on your deposit account (deposits redeemed minus deposits lodged), which when added to your other payment types should equal your sales.

Note: The funds received for any deposits lodged will also be included in the main payment totals above.

GIFT CARD ACCOUNT
If you issue gift cards you will see figures relating to the balance movements on your gift card account.

The gift card account section shows any gift cards that have been issued or redeemed.

• Gift cards issued are funds you will have received over and above your sales (a sale will not be recorded until the gift card is redeemed). 
• Gift cards redeemed are sales you have made for which you won't have received direct payment on that day as they were paid with a gift card balance.

The main gift card account line will show the net movements on your gift card account (gift cards redeemed minus gift cards issued). This is added to your other payment types to adjust for any gift card movements when calculating any variance between your payments and your sales.

Note: The funds received for any gift cards issued will also be included in the main payment totals above.

Note: Any gifts cards issued or redeemed at a discount will not be included in the main gift card account calculation as these will not have an impact on the calculation of the variance between sales and payments. See Selling gift cards at a discount.

MEMBER ACCOUNT
If you use prepay members, you will see figures relating to the balance movements on your member account.

The member account figure is any sales paid for using members balances minus any top ups applied to members accounts. The breakdown of member sales and member top ups is shown under the member account heading.

Note: Any funds received for member top ups to will also be included in the main payment totals above.

CASH
The cash section shows the breakdown of cash declarations that the cash payments figure is derived from.

OPENING FLOAT
The total amount of cash onsite at the start of trading (at the from date on the cash up report)

CASH PURCHASES
The total and breakdown of any cash purchases declared at cash up

CASH TAKE
The total cash take declared at cash up (total cash over and above the closing float, and the amount that is available to bank)

CLOSING FLOAT
The total amount of cash onsite at the end of trading (at the to date on the cash up report)

DIFFERENCE
This is the difference between sales put through the till and the total of all payments declared (total payments minus total sales).

A positive difference means declared payments were higher than recorded sales.

A negative difference means declared payments were lower than recorded sales.

Underneath the difference you will see a breakdown of the difference by payment type.

You can use the cash up differences report to see the cumulative difference over any time window.

Total covers
The total covers that have been served (based on the covers entered when a tab is opened or one cover per order not on a tab).

Avg spend
Average spend for the day calculated from total payments received divided by the number of covers served.

Users
The users that have logged in during the day and which device(s) they have used